1) Sealed tenders in two parts (Part I and Part II) are invited for Catering and Maintenance of Visiting Officers’ Flats and Transit Holiday Homes in Bank’s quarters at Sector 16A and Sector 30A estimated to cost Rs.16,80,000/- per annum.
2) Only those contractors/firms who fulfill the Eligibilty/prequalification criteria mentioned in the tender document are eligible to submit the tender.
3) The tender forms will be issued only to those contractors who furnish, at the time of applying for purchase of tender forms, the following information in writing/ documents to satisfy the Bank about their eligibility for participating in the tendering process:
(a) |
Composition of the firm |
Full particulars (whether contractor is an individual or a partnership firm or a company etc.) of the composition of the firm of contractors in detail should be submitted along with the name(s) and address(es) of the partners, copy of the Articles of association/ power of Attorney/ any other relevant document. |
(b) |
Work experience |
Details of work experience as per the requirements in the pre-qualification criteria supported by work orders, documents, and certificates. The details along with documentary evidence of previous experience if any, of carrying out works for the Reserve bank of India at any centre should also be given. |
(c) |
Credit worthiness of the contractor & turnover during the specified period |
Copies of the Income Tax Clearance Certificates/Income Tax Assessment orders along with latest final accounts of the business of the contractor duly certified by a Chartered Accountant should be enclosed in proof of their credit worthiness and turnover for the last three years. |
(d) |
Name(s) and address(es)
of the Bankers and their present contact
executives. |
Written information about the names and address of their bankers along with full details like names, postal addresses, e-mail IDs, telephone (landline and mobile) Nos., Fax Nos., etc. of the contact executives (i.e. the persons who can be contacted at the office of their bankers by the Bank, in case it is so needed) should be furnished. |
(e) |
Details of bank accounts |
Full particulars of their bank accounts, like account No., type, when opened etc. should be given. |
(f) |
Name(s) and address(es) of the Clients and their present executives. |
Written information about the names and address of their clients along with full details like names, postal addresses, e-mail IDs, telephone (landline and mobile) Nos., Fax Nos., etc. of the contact executives (i.e. the persons who can be contacted at the office of their clients by the Bank, in case it is so needed) should be furnished. |
(g) |
Details of the completed works |
The client-wise names of work(s), year(s) of execution of work (s), awarded and actual cost(s) of executed work(s), names and full contact details of the officers/ authorities/ departments under whom the work(s) was/were executed should be furnished. |
4) In the event of intending tenderers’ failure to satisfy the Bank, the Bank reserves the right to refuse issuance of tender forms/ documents to them.
5) Tender forms will be issued by the office (Estate Department, Reserve Bank of India, Sector 17, Central Vista, Chandigarh) from June 11, 2012 to June 25, 2012 during 11:00 AM to 4:00 PM on all working days (Monday to Friday, except public holiday, if any) on a non-refundable payment of Rs.1000/- per duplicate set per work, in cash/ Demand Draft favouring Reserve Bank of India payable at Chandigarh. A pre- bid meeting will be held on June 27, 2012 at 1100 hours in the Bank’s Main Office Building (Estate Department), at Chandigarh. The duly filled in tender documents should be submitted by 1400 hours on July 09, 2012.
6) Tender forms can also be downloaded from the website www.rbi.org.in. In case of downloaded documents, the said non-refundable sum of Rs.1000/- in the form of Demand Draft in favour of Reserve Bank of India payable at Chandigarh along with all the information/ documents, mentioned in para 3 above, will have to be submitted in a sealed cover addressed by name to Shri Jasbir Singh, Regional Director, Estate Department, Reserve Bank of India, Chandigarh up to 1600 hours on or before June 25, 2012 for Bank’s examination. No further correspondence/ receipt of eligibility documents (at para 3 above) will be entertained by the bank after 1600 hours on June 25, 2012. After scrutiny, if any of the contractors are not found to possess the required eligibility, they will not be eligible to participate in the tendering process and tenders of such firms will not be accepted by the Bank for further processing. Bank’s decision in this regard will be final and binding on the firms.
7) Tender in prescribed form shall be submitted in two parts. Part-I tender will contain the Bank’s standard technical and commercial conditions for the proposed work, tenders’ covering letter and the EMD of Rs.33,600/- in the form of an irrevocable Bank Guarantee issued by a scheduled bank in the Bank’s standard proforma which is available in the tender form or a demand draft favouring Reserve Bank of India payable at Chandigarh and be sealed (in duplicate) in one cover, superscribing “Part-I Catering and Maintenance of Visiting officers flats and Transit Holiday Homes located at Sector 16A and Sector 30A, Chandigarh”. Part-II tender will contain no conditions but Bank’s schedule of quantities and tenderers’ priced bid only and be sealed (in duplicate) in a separate cover, superscribing “Part-II Catering and Maintenance of Visiting officers flats and Transit Holiday Homes located at Sector 16A and Sector 30A, Chandigarh”.
8) Both these sealed covers, will further be sealed in another envelope and addressed by the name to Shri Jasbir Singh, Regional Director, Estate Department, Reserve Bank of India, Chandigarh. The Bank will receive the sealed tenders, in the manner described above, upto 1400 hours on July 09, 2012.
9) Part-I of the tenders will be opened at 1500 hours on July 09, 2012, in the presence of the authorized representative of the tenderers who choose to be present. Part-II of the tender will be opened on a subsequent date, which will be intimated to the tenderers in advance.
10) The Bank shall obtain reports on the past performance of the tenderer from his clients and bankers. The Bank shall evaluate the said reports before opening of the Part-II of the tenders. If any tenderer is not found to possess the required eligibility for participating in the tendering process at any point of time and/or his performance reports received from his clients and/or his bankers’ report are found unsatisfactory, the Bank reserves the right to reject his offer even after opening of Part-I of the tender and his sealed cover containing Part-II of the tender along with EMD shall be returned back to him as it is. The Bank is not bound to assign any reason for doing so.
11) The Bank is not bound to accept the lowest tender and reserves the right to accept either in full or in part any tender. The bank also reserves the right to reject all the tenders without assigning any reason therefore.
Regional Director |